City Council Meeting, October 16, 2018

Agenda Item Details

Meeting Oct 16, 2018 – REGULAR MEETING – THIRD TUESDAY – WORK SESSION & AFTERNOON SESSION

Category – CONSENT AGENDA – BIDS

Subject – Lorimer Road Improvements – Petition Project

Type – Action (Consent)

Preferred Date – Oct 16, 2018

Absolute Date – Oct 16, 2018

Fiscal Impact – Yes

Dollar Amount – 2,676,465.00

Budgeted – Yes

Budget Source – Sidewalk Petition Funding and Stormwater Funding

Recommended Action – Authorize the City Manager to execute the contract with Narron Contracting, Inc. in an amount not to exceed $2,676,465 and budget transfers in the amount of $444,280.

Chris Johnson, Engineering Services

Wayne Miles, Engineering Services

 

The Lorimer Road improvements project will consist of installing curb and gutter along the existing street as well as the addition of a sidewalk along the west side of the street, including a sidewalk connection on Woodlinks Drive.  Sidewalks will provide connectivity to Kaplan Drive, Combs Elementary School, and Western Boulevard Presbyterian Church.  In coordination with the stormwater program, this sidewalk project will also include replacement of the existing bridge over Bushy Creek with twin 9 foot x 6 foot box culverts. The existing bridge is nearing the end of serviceable life;  the new culverts will increase capacity of the crossing and reduce the frequency of roadway flooding during storm events.

Bids for the project were originally opened July 19, however only two bids were received and therefore were returned to the contractors.  The project was subsequently rebid, and bids were opened August 30. A total of four bids were received with Narron Contracting Inc. submitting the lowest bid of $2,754,259 (base bid) and $2,676,465 (with alternates).

Staff recommends award of the project to Narron Contracting Inc. in an amount not to exceed $2,676,465, inclusive of the alternate bid.  The bid plus alternate amount is 2.9 percent lower than the engineer’s estimate of $2,757,408.  Project funding will be allocated from the adopted capital improvement program including existing appropriations from the sidewalk petition, street petition, and stormwater programs.  Stormwater funding is available from the NorthShore Lake and Belle Drainage projects, which are complete;  as well as residual funding from the West Drewry Lane Culvert Replacement and Beechwood Drive Drainage Improvement projects, each of which are in the late construction stages.

Narron Contracting Inc. is a certified North Carolina Historically Underutilized Businesses (NCHUB) non-minority female firm. Estimated Minority and Women Business Enterprise (MWBE) participation is 15 percent of the total base bid.  Associated with the budget transfers, staff is establishing a ten-percent contingency for unforeseen items of work during construction;  budget transfers totalling $444,280 are recommended.  Accounting details are included with the agenda materials;  appropriation for this project will total $2,944,113.

 

Name of the Project: Lorimer Road Petition Project
Managing Division: Engineering Services –Design/Construction Division
Approval Request: Bid Award
Reason for Council Review: Formal Bid Award > $500,000
Original CIP Budget: $2,950,000
Available CIP Budget: $2,950,000
Vendor: Narron Contracting Inc.
Prior Contract Activity: None
Budget Transfer: Yes
Encumbered this approval: $2,676,465